Effective Date: 18.9.2024
Welcome to KMFS Records. By engaging our studio, production, record label, distribution, publishing, marketing, or related services, you agree to the following terms and policies.
1. Service Engagement
All services provided by KMFS Records are subject to availability, project evaluation, and acceptance by our administration team. We reserve the right to accept, reject, or discontinue any project at our sole discretion.
2. Advance Payment Policy
For all studio, recording, mixing, mastering, production, video production, design, marketing, and related services, 100% advance payment is required before the commencement of any project.
Any exception, including:
Part-payment arrangements
Installment plans
Special discounts
Promotional pricing
Deferred payment arrangements
shall be granted solely at the discretion of KMFS Records administration and must be confirmed in writing.
3. Non-Refundable Payments
All advance payments, booking fees, deposits, and project fees paid to KMFS Records are strictly non-refundable.
This policy applies regardless of:
Project cancellation by the client
Change of mind
Personal circumstances
Business circumstances
Creative differences
Delay caused by the client
Once a project is booked and payment is received, resources, manpower, studio time, and administrative efforts are allocated to the project.
4. Project Delivery Timeline
KMFS Records will make reasonable efforts to deliver projects within the estimated timeline communicated to the client.
In the event that the originally estimated delivery date cannot be met, KMFS Records shall be entitled to an extension period of up to 30 additional calendar days to complete and deliver the project without penalty.
Delays caused by the client, including late approvals, revisions, missing materials, or communication delays, shall automatically extend delivery timelines.
5. Written Agreement Supremacy
Only the terms expressly stated in the signed agreement, quotation, invoice, email confirmation, or other written communication issued by KMFS Records shall be considered valid and enforceable.
Any:
Verbal discussions
Phone conversations
Informal promises
Social media messages
Third-party statements
shall have no legal or contractual validity unless incorporated into a written agreement approved by KMFS Records.
6. Creative Preference and Payment Obligation
Creative work is inherently subjective.
If a project has been completed or substantially completed according to the agreed scope of work, the client remains obligated to pay any outstanding balance regardless of personal preference, artistic taste, market performance, or commercial outcome.
By engaging KMFS Records, the client acknowledges that they have voluntarily chosen our services based on our portfolio, previous work, reputation, referrals, or publicly available content.
Personal dissatisfaction, change of creative preference, or post-delivery regret shall not constitute grounds for:
Non-payment
Partial payment
Payment withholding
Refund claims
7. Revision Policy
Revisions shall be provided only if included in the service package or written agreement.
Additional revisions beyond the agreed scope may incur additional charges.
Major changes requested after project approval may be treated as a new project and billed separately.
8. Client Responsibilities
The client agrees to:
Provide accurate information and materials.
Deliver files, lyrics, recordings, artwork, and references on time.
Respond to communications promptly.
Obtain all necessary permissions and licenses for materials supplied to KMFS Records.
The client shall be solely responsible for any legal claims arising from materials supplied by the client.
9. Ownership and Intellectual Property
Ownership rights shall be governed by the applicable service agreement.
Unless otherwise agreed in writing:
KMFS Records retains ownership of its production methods, templates, workflows, branding assets, and proprietary systems.
Rights transfers, licensing arrangements, publishing agreements, and royalty allocations must be documented in writing.
10. Credit Requirement
KMFS Records shall receive proper professional credit wherever reasonably possible.
Where applicable, the client agrees to include KMFS Records credits in:
Digital releases
Streaming platforms
Metadata submissions
Video descriptions
Album information
Credits sections
Promotional materials
Social media announcements
Press releases
Websites
Typical credit examples may include:
“Produced by KMFS Records”
“Recorded at KMFS Records”
“Distributed by KMFS Records”
“Released by KMFS Records”
The specific wording may vary depending on the service provided.
11. Distribution and Label Services
Acceptance into KMFS Records’ label, publishing, distribution, or promotional programs does not guarantee:
Specific revenue
Streaming numbers
Chart positions
Media coverage
Playlist placements
Audience growth
Commercial success
All results depend on numerous factors beyond the control of KMFS Records.
12. Marketing Disclaimer
Marketing, promotion, publicity, and advertising efforts are performed on a best-efforts basis.
KMFS Records does not guarantee:
Viral reach
Platform algorithm performance
Audience engagement
Revenue generation
Sponsorship opportunities
13. Force Majeure
KMFS Records shall not be liable for delays or inability to perform services due to circumstances beyond reasonable control, including but not limited to:
Natural disasters
Internet outages
Power failures
Government restrictions
Pandemics
Civil disturbances
Platform-related disruptions
14. Limitation of Liability
The maximum liability of KMFS Records for any claim relating to a project shall not exceed the amount actually paid by the client for the specific service.
KMFS Records shall not be liable for indirect, incidental, consequential, reputational, or business losses.
15. Termination
KMFS Records reserves the right to terminate or suspend a project if:
The client engages in abusive behavior.
False information is provided.
Payment obligations are not met.
The project violates applicable laws or platform policies.
In such cases, previously paid amounts remain non-refundable.
16. Policy Amendments
KMFS Records reserves the right to update, revise, or modify these policies at any time without prior notice. The latest version published on the official website shall prevail.
17. Contact Information
KMFS Records
Email: info@kmfsrecords.com | kmfsrecords@gmail.com
Website: www.kmfsrecords.com
Business Hours: Monday – Friday (10AM – 7PM)
By engaging any service offered by KMFS Records, the client acknowledges that they have read, understood, and agreed to these policies.